| Jan 1 |
|
Charitable
Agencies: Per 5 CFR
950.105(b), you have the opportunity at any time to offer
suggestions relating to the operation of the campaign, campaign
materials, and training; you may also review at the PCFO office
all reports, budgets, audits, training information, and other
records pertaining to the CFC. If requested in writing, you will
be given the opportunity to attend all campaign meetings,
kickoff events, and training sessions. Contact the PCFO at: CFC,
PO Box 868, Montgomery, AL 36101 (or email
xlewis@riverregionunitedway.org) and/or LFCC Co-Chair, Col
Trent Edwards, Commander, 42d Air Base Wing, 334.953.4200 (or
email trent.edwards@us.af.mil);
or LFCC Co-Chair, Mr. Scott Warren, . Deputy Director, Business
Enterprise Systems, 334.416.5342 (or email
scott.warren@gunter.af.mil).
|
| Jan 9 |
|
X. Lewis, B. Arnold, K.
Michaud meet to set calendar for 2013. |
| Jan 17 |
|
Deadline for 2013 PCFO
Applications to the LFCC (21 Jan, OPM’s recommended date). |
| Jan 18 |
|
Canvass ARC; return and
new mbrs. |
| Jan 21 |
|
Coordinate dates w/Maxwell
Officers’ Club (953.7820) on
availability of both Gold Room & Ballroom) for Kickoff
(Sept. 20) and Ballroom only for Victory & Awards (Dec 13.)
|
| Jan 21 |
|
Coordinate dates of KO,
Video shoot; Photo Op, Awards w/AU via email on availability
(Jennifer Brooks & Carrie Ferguson) |
| Jan 21 |
|
HOLIDAY – MLK, JR. BIRTHDAY |
| Jan 22 |
|
PCFO notifies last year’s
participating agencies; contact new agencies requesting app;
Advise application window is Jan 22-Feb 22; post application
on web site & email to agencies (OPM recommended start is Feb
28).. |
|
Jan 22 |
Feb 22 |
Charitable Agencies:
This is the Heart of Alabama CFC’s 2013 Agency Application
window. Download application from the HOA CFC’s web site,
www.heartofalabamacfc.org
(OPM recommended start is Feb
28) |
| Jan 23 |
29 |
Prep for LFCC Mtg #1 on
Jan 30 |
| Jan 30 |
|
LFCC Teleconference
Meeting # 1; 10:00 am to 11:30 am; Dial in #: 1.800.767.1750;
access code: 78481. Purpose: LFCC selects PCFO (managing agent),
reviews and approves campaign plan(s), & other business. |
| Feb 6 |
|
SE: “Houston County
Gives Day,” (SE participates to find new agencies for CFC) |
| Feb 7 |
|
Final
Distribution of 4th
qtr 2011 campaign funds
(OPM deadline is March 29). |
|
Feb 8 |
|
Deadline for LFCCs to select a
PCFO – 5 CFR §950.801(a)(3) |
|
Feb 8 |
|
Target date; PCFO sends 2012
donor names & pledge amts to agencies
(OPM deadline-Mar 15). |
| Feb 8 |
|
Set up key dates for NW PO
tng and Awds celebration. |
| Feb 8 |
|
Deadline for agencies to
get applications in and receive prescreening |
|
Feb 11 |
|
Do OPM 1417
(OPM deadline March 18). |
|
Feb 18 |
|
HOLIDAY - PRESIDENT’S DAY
|
| Feb 26 |
Feb 28 |
OPM/CFC
Workshop – Atlanta, GA (Attendees: Edwards, Warren,
Arnold, Michaud & Lewis) |
| Feb 22 |
|
LFCC close-out of Local
application period (LFCC decisions must be rendered by May 29 as
directed in OPM’s 2012/2013 Calendar of Events. |
| Mar 1 |
May 15 |
Army Emergency Relief
Fund Campaign; avoid CFC-related taskings this period. |
| Mar 7,12,14 |
|
Train Application Review
Committee (Assign dates to areas TBD); 8:00-9:00 am; conduct
application review from 9:00 am to Noon following training. |
| Mar 7 |
|
ARC in SE (on FT Rucker);
8 am to 3 pm (will probably finish at Noon) |
| Mar 12 |
|
ARC in East/West at RRUW;
8 am to 3 pm |
| Mar 14 |
|
ARC in NW (at TVAMC); 8 am
to 3 pm (will probably finish at Noon) |
| Mar 11 |
Apr 12 |
Air Force Asst Fund
runs on Maxwell AFB; avoid CFC-related taskings this period. |
|
Mar 15 |
|
OPM deadline for PCFO to send
Pledge Reports and Donor Names Reports to agencies. |
| Mar 15 |
|
Compile ARC results; meet
with ARC Chair on Mar 21. |
|
Mar 18 |
|
OPM deadline for PCFO to
submit OPM Form 1417 (2012 campaign results) |
|
Mar 18 |
|
CFC Charity Registry is
available for local campaign data entry. |
| Mar 21 |
|
Meet with ARC Chair in
prep for LFCC Mtg # 2 on Mar 27 or 28 |
| Mar 22 |
26 |
Prep for LFCC Mtg #2 on
Mar 27 or 28 |
| Mar 27 |
or Mar 28 |
LFCC Teleconference
Meeting # 2; 10:00 am to 11:30 am; Dial in #: 1.800.767.1750;
access code: 78481. Purpose: Agency app decisions, finalize
campaign goal, and other business. |
|
Mar 28 |
29 |
Prep for 2012 Disbursement #1
on Apr 1; determine threshold amount and email LFCC Vice Chair
for approval. |
| Mar 29 |
|
PCFO sends LFCC’s agency
application decision notices; certified mail/receipt for denials
(OPM deadline Apr 30). Denial ltrs instruct agencies that
appeals must be received within 7 business days (Apr 10)
from the date of receipt of the initial LFCC decision (est.
received 4/1) or 14 calendar days (Apr 12) from the date
the decision was mailed (Apr 5), whichever is earlier
(per 5 CFR 950.205(b). |
| Apr 1 |
|
PCFO deadline to begin
quarterly disbursements per 5 CFR 950.901(i)(2); NOTE:
Contact LFCC Chair for approval of threshold amount for
disbursement to one-time recipients. |
| Apr 2 |
|
PCFO emails Campaign 2013
planning info to Campaign Chair (Air University Commander);
include talking paper with request to contact AUTV about 2013
video. |
| Apr 12 |
|
LFCC’s final date to
receive local appeals based on Mar 29 mailing of notices (must
be received within 7 business days (Apr 109) after receiving
LFCC decision or 14 calendar days (Apr 12), whichever is first).
Per 5 CFR 950.205 (LFCC must notify appealing organization
“within a reasonable time” (target date for LFCC”s response is 5
business days…Apr 19) (OPM deadline is Jun 4). |
| Apr 13 |
|
Contact Tuscaloosa VA
Medical Center (TVAMC) 2013 CFC manager. Set up mtg to plan 2013
activities. |
|
Apr 18 |
26 |
Charitable Agencies:
This is your opportunity to let the CFC Office know if you’d
like to be considered to host an Agency Tour for Heart of
Alabama CFC Project Officers and Keyworkers. Let us know by Apr
18 (xlewis@riverregionunitedway.org), Tel: 334.264.7318 x 29 or
Fax 334.264.7485. |
| Apr 24 |
|
Send video vol
req; susp May 3. |
| Apr 25 |
|
Target date for LFCC to
mail decisions on local appeals; mail notices by certified
mail/receipt (NOTE: OPM target date in the Calendar of Events is
Jun 4). Organizations denied on appeal must appeal to next level
to OPM in writing; the appeal must be received by OPM within 10
business days of receipt of LFCC’s denial of local appeal
(estimated receipt of LFCC appeals denial is April 27; OPM-level
appeals must be received by approx May 11(10 bus days after
April 27). |
|
Apr 25 |
26 |
Set up agency tours: East,
West & Northwest. |
| Apr 25 |
May 3 |
Charitable Agencies:
This is your opportunity to respond with video volunteers to
appear in the Campaign 2012 video. Respond to the CFC Office, (xlewis@riverregionunitedway.org),
Tel: 334.264.7318 x 560 by May 3rd. |
| May 15 |
|
Projected date for auditor
to begin Campaign 2012 AUP; deliv NLT Jun 5. |
| May 3 |
|
Susp for video vols. |
| May 11 |
|
Deadline for local agency
appeals to be received at OPM (10th business day after estimated
April 27th receipt of LFCC denial of local appeals. |
| May 21 |
|
Send PO and Population
Data req; susp Jun 1. |
| May 25 |
TBD |
21st calendar
days after mailing local appeals decision per (decisions mailed
approx May 4). Estimated earliest date to check with OPM…any
appeals? (OPM deadline is July 29) |
|
May 27 |
|
HOLIDAY - MEMORIAL DAY
|
| May 31 |
TBD |
PCFO sets up Campaign 2012
Compliance Assessment (CA) with LFCC Chair and Vice-Chair; must
be completed by Aug 1; perform CA on Jun 28 or other date in
same vicinity. |
| May 31 |
|
Coordinate OP Order |
| May 31 |
|
Deadline for PO and
Population Data; begin follow-ups. |
|
Jun 3 |
|
OPM Deadline for submission of
E-Technology Report. |
|
Jun 4 |
|
OPM Deadline for decisions by
LFCC on all local organization appeals. |
| Jun 6 |
TBD |
Meet with TVAMC re
September Kick-off. |
|
Jun 10 |
|
Charitable Agencies:
This is your opportunity to make recommendations about campaign
materials. Suggestions and offers for giveaways are also
welcomed. Let the CFC Office know by Jun 22 (xlewis@riverregionunitedway.org),
Tel: 334.264.7318 x 560. |
|
Jun 10 |
|
Charitable Agencies:
If you wish to see your portion of the campaign’s Charity List,
please notify the CFC Office with a request by Jun 22 (xlewis@riverregionunitedway.org),
Tel: 334.264.7318 x 560. |
| Jun 12 |
|
Follow up w/Maxwell Club (953.7820) to confirm
dates for September 20tht KO and December 13th
Award events. |
| Jun 14 |
|
Finalize Op Order |
| Jun 21 |
|
Deadline for Charitable Agencies to make
recommendations about campaign materials and Charity List. |
|
Jun 28 |
|
Projected date for LFCC
Chairman Vice-Chair to complete Compliance Assessment; rpt due
NLT Aug 1. |
| Jun 28 |
|
Work on AU Commander’s
(campaign chair) video script. |
| Jun 28 |
|
Op Order release target
data |
| Jun 29 |
|
Target date for OPM to
release National/International list (via email). |
| Jul 1 |
10 |
Shoot 2013 campaign video. |
|
Jul 4 |
|
HOLIDAY - INDEPENDENCE DAY |
| Jul 5 |
|
Karen Leave |
| Jul 16 |
|
Estimated date to print
charity list. |
| Jul 16 |
20 |
Video Shoot – SE
campaign (optional). |
| Jul 17 |
|
Send PO tng notices to all
campaign areas; susp 31 Jul. |
| Jul 19 |
|
Op Order susp for PO &
POP data |
| Jul 20 |
|
Expected date video ready
for repro. |
| Jul 20 |
|
Decide if LFCC Mtg # 3
needed for Aug 7. |
| Jul 23 |
|
AU Commander tapes Chair’s
segment of campaign video; 4:00 pm |
| Jul 25 |
|
Expected date video ready
for pick up. |
| Jul 31 |
|
OPM target date to
complete Local appeals. |
| Jul 31 |
|
Deadline to do 2nd Qtr
Disb. |
| Jul 31 |
|
PO tng responses due. |
|
Aug 1 |
|
2013 CFC Audit Guide rpts and
supporting documentation must be submitted to LFCC; documents
due OPM NLT Sep 17. |
| Aug 1 |
2, 3 |
Pack materials. |
| Aug 1 |
12 |
Prepare and fill
portfolios for PO/KW training. |
| Aug 7 |
|
LFCC Mtg # 3 – Tentative. May not be needed |
| Aug 12 |
16, 23 |
PO/KW Tng, UW Office;
8-10:30a and 1-3:30p |
| Aug 14 |
|
Call. Set up Tng for Selma PO (am) and Troy PO
(pm) for Sep 5; SE call 14-16 to set up off-Post tng. |
| Aug 14 |
|
SE: Call and set up
off-Post training (USPS & Fed). |
| Aug 19 |
|
Charitable Agencies: Invitations will be sent to attend the
CFC Kickoffs for:
-
Sep 12,
East Campaign Kickoff, Central AL Veterans Health Care
System, East Campus, Tuskegee, Bldg 90.
-
Sep 16,
SE Kickoff, The Landing
-
Sep 18,
Northwest Campaign Kickoff, Place Auditorium, Tuscaloosa,
AL.
-
Sep 20,
West Campaign Kickoff, Maxwell AFB Officers Club.
Contact the CFC Office by Sep 6
if you wish to attend,
xlewis@riverregionunitedway.org;
Tel: 334.264.7318 x 560. |
| Aug 19 |
|
Prepare Campaign Kickoff
invitations for East/SE/NW/West, East and NW…send on Aug
21…RSVP Sep 6
-
Fed org heads, senior
leadership (Campaign Chairs & Local Federal Coordinating
Committee), Application Review Committee, IPOs)
-
Project Officers
- Other Special Invitees
|
| Aug 19 |
|
Pre-position materials @
CAVHCS: Mont – am and Tuskegee - pm |
| Aug 20 |
|
CAVHCS Tuskegee Tng;
9-11:30a and 1-3:30p; Staff Training Room, Bldg 4A (scheduled
thru Ms. Catherine Wilson, firmed on 6 Feb) |
| Aug 21 |
|
CAVHCS Mont Tng; 9-11:30a and 1-3:30p;
Multi-purpose Room, Bldg 1A (scheduled
thru Ms. Catherine Wilson, firmed on 6 Feb) |
| Aug 22 |
|
Agency Tour, East Campaign (Lee and Macon
Counties) |
| Aug 22 |
|
SE PO/KW @ FT Rucker,
9:00-10:30a and 1:00-2:30p; Place: Bldg. 5700, Rm. 284
|
| Aug 23 |
|
SE PO/KW @ FT Rucker,
9:00-10:30a; Place: Bldg. 5700, Rm. 284 |
| Aug 23 |
|
Make-up West PO/KW Tng UW
Office; 8-10:30a and 1-3:30p |
| Aug 26 |
|
SE PO/KW @ FT Rucker,
9:00-10:30a and 1:00-2:30p; Place: Bldg. 5700, Rm. 284
|
| Aug 27 |
28 |
Agency Tours, West
Campaign (Montgomery and surrounding Counties) |
| Aug 27 |
|
Agency Tour, SE
(Wiregrass Area) (Dale, Houston and surrounding Counties) |
| Aug 28 |
|
To Tuscaloosa in
afternoon, RON for 29 Aug PO/KW tng sessions. Use GPS to drive
Agency Tour route before checking into hotel. |
| Aug
30 |
|
Closing date
of the 2013 CFC Charity Registry. |
| Aug 29 |
|
NW PO/KW tng @ TVAMC; 9-11:30a and 1-3:30p;
Bldg. 137 2nd floor conference room |
|
Sep 1 |
Dec 15 |
2013 CFC Official Solicitation
Period (5 CFR
950.102(a)) |
| Sep 2 |
|
HOLIDAY -
LABOR DAY |
| Sep 4 |
|
Depart for Tuscaloosa
at 6:00 am; Agency Tour, NW Campaign (Tuscaloosa and
surrounding Counties) |
| Sep 5 |
|
PO/KW Tng in Selma (am)
and Troy (pm) |
| Sep 9 |
|
Photo Op for AU/CC
(campaign Mil Co-Chair) signing pledge form |
| Sep 9 |
|
SE Kickoff announcement
article (for Thurs., 12 Sep Flyer) |
| Sep 9 |
|
SE PO Training Make-up;
9:00-10:30a and 1:00-2:30p; Place: Bldg. 5700, Rm. 284
|
| Sep 10 |
|
SE PO Training Make-up;
9:00-10:30a and 1:00-2:30p; Place: Bldg. 5700, Rm. 284
|
Sep 12
|
Nov 8
|
HOA CFC Campaign Period
|
Sep 12
|
|
East Campaign Kickoff, Cen. AL Vet Health Care Sys (CAVHCS),
Tuskegee; Auditorium, 10-11:30 am.
|
| Sep 16 |
|
Deadline for LFCCs to send
copies of the 2013 Audit Guide reports (2012 Compliance
Assessment and 2011 AUP), and supporting documentation to OPM. |
| Sep 16 |
|
SE (Wiregrass Area)
Campaign Kickoff – 9:00-10:30a @ The Landing, Ft. Rucker. |
| Sep 16 |
|
SE Photo Op @ KO
(for Thurs., 19 Sep Flyer). |
| Sep 17 |
|
NW Campaign Kickoff,
Tuscaloosa VA Medical Center (TVAMC), 10 am-1 pm; agency fair &
carnival. Sports Atrium reserved 8:30a-3:00p |
Sep 19
|
|
West Campaign Kickoff,
9-10:30 am, @ Maxwell Club Main Ballroom plus Gold Room;
confirmed on 2/7/13 with Teresa Huffman (cc Rachel Napier);
|
| Oct 28 |
|
Deadline to do 3rd
Qtr Disb (OPM deadline 31 Oct). |
Nov 8
|
|
Campaign Ends (All Campaigns)
|
| Nov 15 |
|
Prepare Campaign Victory &
Awards Invitations for SE/NW…send on Nov 15…RSVP Dec 4
-
Fed org heads, senior
leadership (Campaign Chairs & Local Federal Coordinating
Committee), Application Review Committee, IPOs)
-
Project Officers
- Other Special Invitees
|
| Nov 18 |
|
Prepare Campaign Victory &
Awards Invitations for West/East…send on Nov 18…RSVP Dec 6
-
Fed org heads, senior
leadership (Campaign Chairs & Local Federal Coordinating
Committee), Application Review Committee, IPOs)
-
Project Officers
- Other Special Invitees
|
| Nov 22 |
28 |
HOLIDAY - Thanksgiving |
| Dec 9 |
|
SE (Wiregrass Area)
Closing Ceremony – 1:00-2:30p @ Army Aviation Museum, Ft Rucker. |
Dec 11
|
|
CFC Victory & Awards Celebration; TVAMC, 10 am to 11:30 am.
Sports Atrium reserved 9:00a-1:00 p
|
| Dec 13 |
|
CFC Victory & Awards
Celebration; Maxwell AFB Officers’ Club, 9 am to 10:30 am;
confirmed on 2/7/13 with Teresa Huffman (cc Rachel Napier) |
| Dec 19 |
Jan 2 |
Karen Leave |
| Jan 2014 |
or early Feb 2014 |
Do 4th Qtr Disb
of 2012 funds (final disb). |
Heart
of Alabama
