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Heart of Alabama
Combined Federal Campaign

Serving 30 Alabama counties: Autauga, Barbour, Bibb, Bullock, Butler, Chambers, Coffee, Covington,
Crenshaw, Dale, Dallas, Elmore, Fayette, Geneva, Greene, Hale, Henry, Houston, Lamar, Lee, Lowndes,
Macon, Marengo, Montgomery, Perry, Pickens, Pike, Russell, Sumter, and Tuscaloosa

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This is the official Combined Federal Campaign website for the Heart of Alabama CFC. This site has been reviewed and approved by the Heart of Alabama CFC’s Local Federal Coordinating Committee for the 2013 campaign.
Agency Information  
Agency Applications & FAQs
Records Retention
CFC Regulations  
Online Here
If you are not contacted about making a pledge, or have a question about the campaign, contact the CFC Office.

Campaign Calendar

Legend: Items in Red will be of particular interest to charitable federations and agencies
Items in Blue are of special significance to the CFC Office
Items in Purple are HOA CFC SE (Wiregrass Area) dates
Items in
Bold (black) are specifically intended for the Local Federal Coordinating Committee (LFCC)
Jan 1  

Charitable Agencies: Per 5 CFR 950.105(b), you have the opportunity at any time to offer suggestions relating to the operation of the campaign, campaign materials, and training; you may also review at the PCFO office all reports, budgets, audits, training information, and other records pertaining to the CFC. If requested in writing, you will be given the opportunity to attend all campaign meetings, kickoff events, and training sessions. Contact the PCFO at: CFC, PO Box 868, Montgomery, AL 36101 (or email xlewis@riverregionunitedway.org) and/or LFCC Co-Chair, Col Trent Edwards, Commander, 42d Air Base Wing, 334.953.4200 (or email trent.edwards@us.af.mil); or LFCC Co-Chair, Mr. Scott Warren, . Deputy Director, Business Enterprise Systems, 334.416.5342 (or email scott.warren@gunter.af.mil).

Jan 9

 

X. Lewis, B. Arnold, K. Michaud meet to set calendar for 2013.
Jan 17   Deadline for 2013 PCFO Applications to the LFCC (21 Jan, OPM’s recommended date).
Jan 18

 

Canvass ARC; return and new mbrs.
Jan 21
 
Coordinate dates w/Maxwell Officers’ Club (953.7820) on availability of both Gold Room & Ballroom) for Kickoff (Sept. 20) and Ballroom only for Victory & Awards (Dec 13.)
Jan 21


 

Coordinate dates of KO, Video shoot; Photo Op, Awards w/AU via email on availability (Jennifer Brooks & Carrie Ferguson)
Jan 21   HOLIDAY – MLK, JR. BIRTHDAY
Jan 22


 

PCFO notifies last year’s participating agencies; contact new agencies requesting app; Advise application window is Jan 22-Feb 22; post application on web site & email to agencies (OPM recommended start is Feb 28)..
Jan 22

Feb 22

Charitable Agencies: This is the Heart of Alabama CFC’s 2013 Agency Application window. Download application from the HOA CFC’s web site, www.heartofalabamacfc.org (OPM recommended start is Feb 28)
Jan 23

29

Prep for LFCC Mtg #1 on Jan 30
Jan 30
 
LFCC Teleconference Meeting # 1; 10:00 am to 11:30 am; Dial in #: 1.800.767.1750; access code: 78481. Purpose: LFCC selects PCFO (managing agent), reviews and approves campaign plan(s), & other business.
Feb 6
 
SE: “Houston County Gives Day,” (SE participates to find new agencies for CFC)
Feb 7


 

Final Distribution of 4th qtr 2011 campaign funds (OPM deadline is March 29).
Feb 8

 

Deadline for LFCCs to select a PCFO – 5 CFR §950.801(a)(3)
Feb 8


 

Target date; PCFO sends 2012 donor names & pledge amts to agencies (OPM deadline-Mar 15).
Feb 8

 

Set up key dates for NW PO tng and Awds celebration.
Feb 8   Deadline for agencies to get applications in and receive prescreening
Feb 11

 

Do OPM 1417 (OPM deadline March 18).
Feb 18

 

HOLIDAY - PRESIDENT’S DAY
Feb 26

Feb 28

OPM/CFC Workshop – Atlanta, GA (Attendees: Edwards, Warren, Arnold, Michaud & Lewis)
Feb 22
 
LFCC close-out of Local application period (LFCC decisions must be rendered by May 29 as directed in OPM’s 2012/2013 Calendar of Events.
Mar 1 May 15 Army Emergency Relief Fund Campaign; avoid CFC-related taskings this period.
Mar 7,12,14
 
Train Application Review Committee (Assign dates to areas TBD); 8:00-9:00 am; conduct application review from 9:00 am to Noon following training.
Mar 7

 

ARC in SE (on FT Rucker); 8 am to 3 pm (will probably finish at Noon)
Mar 12

 

ARC in East/West at RRUW; 8 am to 3 pm
Mar 14

 

ARC in NW (at TVAMC); 8 am to 3 pm (will probably finish at Noon)
Mar 11

Apr 12

Air Force Asst Fund runs on Maxwell AFB; avoid CFC-related taskings this period.
Mar 15
 
OPM deadline for PCFO to send Pledge Reports and Donor Names Reports to agencies.
Mar 15

 

Compile ARC results; meet with ARC Chair on Mar 21.
Mar 18
 
OPM deadline for PCFO to submit OPM Form 1417 (2012 campaign results)
Mar 18   CFC Charity Registry is available for local campaign data entry.
Mar 21

 

Meet with ARC Chair in prep for LFCC Mtg # 2 on Mar 27 or 28
Mar 22

26

Prep for LFCC Mtg #2 on Mar 27 or 28
Mar 27

or Mar 28

LFCC Teleconference Meeting # 2; 10:00 am to 11:30 am; Dial in #: 1.800.767.1750; access code: 78481. Purpose: Agency app decisions, finalize campaign goal, and other business.
Mar 28

29

Prep for 2012 Disbursement #1 on Apr 1; determine threshold amount and email LFCC Vice Chair for approval.
Mar 29


 

PCFO sends LFCC’s agency application decision notices; certified mail/receipt for denials (OPM deadline Apr 30). Denial ltrs instruct agencies that appeals must be received within 7 business days (Apr 10) from the date of receipt of the initial LFCC decision (est. received 4/1) or 14 calendar days (Apr 12) from the date the decision was mailed (Apr 5), whichever is earlier (per 5 CFR 950.205(b).
Apr 1
 
PCFO deadline to begin quarterly disbursements per 5 CFR 950.901(i)(2); NOTE: Contact LFCC Chair for approval of threshold amount for disbursement to one-time recipients.
Apr 2


 

PCFO emails Campaign 2013 planning info to Campaign Chair (Air University Commander); include talking paper with request to contact AUTV about 2013 video.
Apr 12
 
LFCC’s final date to receive local appeals based on Mar 29 mailing of notices (must be received within 7 business days (Apr 109) after receiving LFCC decision or 14 calendar days (Apr 12), whichever is first). Per 5 CFR 950.205 (LFCC must notify appealing organization “within a reasonable time” (target date for LFCC”s response is 5 business days…Apr 19) (OPM deadline is Jun 4).
Apr 13


 

Contact Tuscaloosa VA Medical Center (TVAMC) 2013 CFC manager. Set up mtg to plan 2013 activities.
Apr 18

26

Charitable Agencies: This is your opportunity to let the CFC Office know if you’d like to be considered to host an Agency Tour for Heart of Alabama CFC Project Officers and Keyworkers. Let us know by Apr 18 (xlewis@riverregionunitedway.org), Tel: 334.264.7318 x 29 or Fax 334.264.7485.
Apr 24   Send video vol req; susp May 3.
Apr 25
 
Target date for LFCC to mail decisions on local appeals; mail notices by certified mail/receipt (NOTE: OPM target date in the Calendar of Events is Jun 4). Organizations denied on appeal must appeal to next level to OPM in writing; the appeal must be received by OPM within 10 business days of receipt of LFCC’s denial of local appeal (estimated receipt of LFCC appeals denial is April 27; OPM-level appeals must be received by approx May 11(10 bus days after April 27).
Apr 25

26

Set up agency tours: East, West & Northwest.
Apr 25

May 3

Charitable Agencies: This is your opportunity to respond with video volunteers to appear in the Campaign 2012 video. Respond to the CFC Office, (xlewis@riverregionunitedway.org), Tel: 334.264.7318 x 560 by May 3rd.
May 15


 

Projected date for auditor to begin Campaign 2012 AUP; deliv NLT Jun 5.
May 3

 

Susp for video vols.
May 11
 
Deadline for local agency appeals to be received at OPM (10th business day after estimated April 27th receipt of LFCC denial of local appeals.
May 21

 

Send PO and Population Data req; susp Jun 1.
May 25

TBD

21st calendar days after mailing local appeals decision per (decisions mailed approx May 4). Estimated earliest date to check with OPM…any appeals? (OPM deadline is July 29)
May 27

 

HOLIDAY - MEMORIAL DAY

May 31

TBD

PCFO sets up Campaign 2012 Compliance Assessment (CA) with LFCC Chair and Vice-Chair; must be completed by Aug 1; perform CA on Jun 28 or other date in same vicinity.
May 31   Coordinate OP Order
May 31

 

Deadline for PO and Population Data; begin follow-ups.
Jun 3

 

OPM Deadline for submission of E-Technology Report.
Jun 4

 

OPM Deadline for decisions by LFCC on all local organization appeals.
Jun 6

TBD

Meet with TVAMC re September Kick-off.
Jun 10


 

Charitable Agencies: This is your opportunity to make recommendations about campaign materials. Suggestions and offers for giveaways are also welcomed. Let the CFC Office know by Jun 22 (xlewis@riverregionunitedway.org), Tel: 334.264.7318 x 560.
Jun 10


 

Charitable Agencies: If you wish to see your portion of the campaign’s Charity List, please notify the CFC Office with a request by Jun 22 (xlewis@riverregionunitedway.org), Tel: 334.264.7318 x 560.
Jun 12
 
Follow up w/Maxwell Club (953.7820) to confirm dates for September 20tht KO and December 13th Award events.
Jun 14   Finalize Op Order
Jun 21
 
Deadline for Charitable Agencies to make recommendations about campaign materials and Charity List.
Jun 28


 

Projected date for LFCC Chairman Vice-Chair to complete Compliance Assessment; rpt due NLT Aug 1.
Jun 28

 

Work on AU Commander’s (campaign chair) video script.
Jun 28   Op Order release target data
Jun 29

 

Target date for OPM to release National/International list (via email).
Jul 1

10

Shoot 2013 campaign video.
Jul 4

 

HOLIDAY - INDEPENDENCE DAY
Jul 5

 

Karen Leave
Jul 16

 

Estimated date to print charity list.
Jul 16

20

Video Shoot – SE campaign (optional).
Jul 17

 

Send PO tng notices to all campaign areas; susp 31 Jul.
Jul 19   Op Order susp for PO & POP data
Jul 20

 

Expected date video ready for repro.
Jul 20   Decide if LFCC Mtg # 3 needed for Aug 7.
Jul 23

 

AU Commander tapes Chair’s segment of campaign video; 4:00 pm
Jul 25

 

Expected date video ready for pick up.
Jul 31

 

OPM target date to complete Local appeals.
Jul 31

 

Deadline to do 2nd Qtr Disb.
Jul 31

 

PO tng responses due.
Aug 1


 

2013 CFC Audit Guide rpts and supporting documentation must be submitted to LFCC; documents due OPM NLT Sep 17.
Aug 1

2, 3

Pack materials.
Aug 1

12

Prepare and fill portfolios for PO/KW training.
Aug 7   LFCC Mtg # 3 – Tentative. May not be needed
Aug 12

16, 23

PO/KW Tng, UW Office; 8-10:30a and 1-3:30p
Aug 14
 
Call. Set up Tng for Selma PO (am) and Troy PO (pm) for Sep 5; SE call 14-16 to set up off-Post tng.
Aug 14   SE: Call and set up off-Post training (USPS & Fed).
Aug 19
 

Charitable Agencies: Invitations will be sent to attend the CFC Kickoffs for:

  1. Sep 12, East Campaign Kickoff, Central AL Veterans Health Care System, East Campus, Tuskegee, Bldg 90.

  2. Sep 16, SE Kickoff, The Landing

  3. Sep 18, Northwest Campaign Kickoff, Place Auditorium, Tuscaloosa, AL.

  4. Sep 20, West Campaign Kickoff, Maxwell AFB Officers Club.

Contact the CFC Office by Sep 6 if you wish to attend, xlewis@riverregionunitedway.org; Tel: 334.264.7318 x 560.

Aug 19
 

Prepare Campaign Kickoff invitations for East/SE/NW/West, East and NW…send on Aug 21…RSVP Sep 6

  1. Fed org heads, senior leadership (Campaign Chairs & Local Federal Coordinating Committee), Application Review Committee, IPOs)

  2. Project Officers

  3. Other Special Invitees
Aug 19

 

Pre-position materials @ CAVHCS: Mont – am and Tuskegee - pm
Aug 20
 
CAVHCS Tuskegee Tng; 9-11:30a and 1-3:30p; Staff Training Room, Bldg 4A (scheduled thru Ms. Catherine Wilson, firmed on 6 Feb)
Aug 21
 
CAVHCS Mont Tng; 9-11:30a and 1-3:30p; Multi-purpose Room, Bldg 1A (scheduled thru Ms. Catherine Wilson, firmed on 6 Feb)
Aug 22   Agency Tour, East Campaign (Lee and Macon Counties)
Aug 22


 

SE PO/KW @ FT Rucker, 9:00-10:30a and 1:00-2:30p; Place: Bldg. 5700, Rm. 284
Aug 23

 

SE PO/KW @ FT Rucker, 9:00-10:30a; Place: Bldg. 5700, Rm. 284
Aug 23

 

Make-up West PO/KW Tng UW Office; 8-10:30a and 1-3:30p
Aug 26


 

SE PO/KW @ FT Rucker, 9:00-10:30a and 1:00-2:30p; Place: Bldg. 5700, Rm. 284
Aug 27

28

Agency Tours, West Campaign (Montgomery and surrounding Counties)
Aug 27


 

Agency Tour, SE (Wiregrass Area) (Dale, Houston and surrounding Counties)
Aug 28


 

To Tuscaloosa in afternoon, RON for 29 Aug PO/KW tng sessions. Use GPS to drive Agency Tour route before checking into hotel.
Aug 30   Closing date of the 2013 CFC Charity Registry.
Aug 29
 
NW PO/KW tng @ TVAMC; 9-11:30a and 1-3:30p; Bldg. 137 2nd floor conference room
Sep 1

Dec 15

2013 CFC Official Solicitation Period (5 CFR 950.102(a))
Sep 2   HOLIDAY - LABOR DAY
Sep 4


 

Depart for Tuscaloosa at 6:00 am; Agency Tour, NW Campaign (Tuscaloosa and surrounding Counties)
Sep 5

 

PO/KW Tng in Selma (am) and Troy (pm)
Sep 9

 

Photo Op for AU/CC (campaign Mil Co-Chair) signing pledge form
Sep 9   SE Kickoff announcement article (for Thurs., 12 Sep Flyer)
Sep 9
 
SE PO Training Make-up; 9:00-10:30a and 1:00-2:30p; Place: Bldg. 5700, Rm. 284
Sep 10
 
SE PO Training Make-up; 9:00-10:30a and 1:00-2:30p; Place: Bldg. 5700, Rm. 284

Sep 12

Nov 8

HOA CFC Campaign Period

Sep 12

 

East Campaign Kickoff, Cen. AL Vet Health Care Sys (CAVHCS), Tuskegee; Auditorium, 10-11:30 am.

Sep 16


 

Deadline for LFCCs to send copies of the 2013 Audit Guide reports (2012 Compliance Assessment and 2011 AUP), and supporting documentation to OPM.
Sep 16


 

SE (Wiregrass Area) Campaign Kickoff – 9:00-10:30a @ The Landing, Ft. Rucker.
Sep 16

 

SE Photo Op @ KO (for Thurs., 19 Sep Flyer).
Sep 17


 

NW Campaign Kickoff, Tuscaloosa VA Medical Center (TVAMC), 10 am-1 pm; agency fair & carnival. Sports Atrium reserved 8:30a-3:00p

Sep 19


 

West Campaign Kickoff, 9-10:30 am, @ Maxwell Club Main Ballroom plus Gold Room; confirmed on 2/7/13 with Teresa Huffman (cc Rachel Napier);
Oct 28   Deadline to do 3rd Qtr Disb (OPM deadline 31 Oct).

Nov 8

 

Campaign Ends (All Campaigns)

Nov 15


 

Prepare Campaign Victory & Awards Invitations for SE/NW…send on Nov 15…RSVP Dec 4

  1. Fed org heads, senior leadership (Campaign Chairs & Local Federal Coordinating Committee), Application Review Committee, IPOs)

  2. Project Officers

  3. Other Special Invitees
Nov 18


 

Prepare Campaign Victory & Awards Invitations for West/East…send on Nov 18…RSVP Dec 6

  1. Fed org heads, senior leadership (Campaign Chairs & Local Federal Coordinating Committee), Application Review Committee, IPOs)

  2. Project Officers

  3. Other Special Invitees
Nov 22

28

HOLIDAY - Thanksgiving
Dec 9


 

SE (Wiregrass Area) Closing Ceremony – 1:00-2:30p @ Army Aviation Museum, Ft Rucker.

Dec 11

 

CFC Victory & Awards Celebration; TVAMC, 10 am to 11:30 am. Sports Atrium reserved 9:00a-1:00 p

Dec 13
 
CFC Victory & Awards Celebration; Maxwell AFB Officers’ Club, 9 am to 10:30 am; confirmed on 2/7/13 with Teresa Huffman (cc Rachel Napier)
Dec 19

Jan 2

Karen Leave
Jan 2014

or early Feb 2014

Do 4th Qtr Disb of 2012 funds (final disb).
   
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