FROM:  Heart of Alabama Combined Federal Campaign (HOA CFC)
SUBJECT:  Application to Participate in the 2010 Heart of Alabama CFC 

1. Campaign 2010 Application Window (Feb 15 through Mar 8):   The 2010 “window” to submit applications for the Heart of Alabama Combined Federal Campaign (CFC) will be February 15 through March 8.  This year’s campaign will run during the Fall of 2010 from September 14 through November 12.  
    

2. Application Form:  For your convenience, the application form is attached in a fillable Adobe Acrobat (PDF) format and Word.  When the using fillable PDF form, you will not be able to save the form and come back to it later.  You may only be able to fill the blocks and print it for signature.  Applications received incomplete or after the deadline will be denied.
   • Download Applications
    

3. Assembling your application:  Please put your application together in the sequence outlined in the application form.  The package also includes separators for all Attachments.  Please put your package together using the separators.
    

4. Instructions:  Please read the instructions that precede the application form itself.  The instructions have important information that you should know about.  The instructions are comprehensive and are prepared using a step-by-step format.  Most questions you have will be answered there.
    

5. Putting together the package:  We recommend you go step-by-step and provide complete and comprehensive information.  NOTE:  The Application Review Committee (ARC) meets on March 17.   As a courtesy, applications received in the CFC Office between February 15 and March 1 will be prescreened by the CFC Office.  If an error is found, you will have an opportunity to correct it before the application meets the Review Committee for its official screening.  Applications that arrive on or after March 2 will be prescreened only as time permits.  Please see IMPORTANT NOTE below for further explanation.
    

6. Submitting your application to the CFC Office:  Mail or hand carry applications, with original signature, to the address below no later than 5:00 PM, Monday, March 8 (please refer to IMPORTANT NOTE below for additional information concerning the deadline).  Please do not email or fax.  We must have an original signature on the application form. 

Heart of Alabama CFC
532 South Perry Street
Montgomery, AL 36104

7. Sampling:  Once your application is received, the CFC Office may request additional information from selected agencies and federations.  This is called “sampling.”   "Sampling" is an extra step that must be done.  Here is one example why we must “sample”:  Agencies with revenue greater than $100,000 but less than $250,000, no longer must submit an audit in their package.  An audit must still be done by agencies in this revenue range, but it does not have to be submitted with the application.   Consequently, each year, the CFC Office may “sample” some of the agencies in this situation to verify that the correct audit is, in fact, being done.  We will let you know if you are selected.
    

8. Eligibility Decisions:  The CFC's board of directors, called the Local Federal Coordinating Committee (LFCC), meets in April 2010 to consider the recommendations of the Application Review Committee.  The LFCC's decisions will then be sent as follows:
    

   1. Approved Federations and Agencies:  Will be notified by email.
       

   2. Disapproved Federations and Agencies:  Will be notified by "Certified US Mail, Receipt Required."   A denied federation/agency will also receive instructions in its letter about the CFC's appeals process. 
       

9. If you have questions, please feel free to contact CFC Director, Lew Lewis, at 334.264.7318 x 29, Lew@doingwhatmatters.org; or CFC Assistant, Karen Michaud, 334.264.7318 x 25, Karen@doingwhatmatters.org.

Sincerely,
Lew

Xavier (Lew) Lewis
Director
Heart of Alabama Combined Federal Campaign
532 South Perry Street
Montgomery AL 36104

Karen A. Michaud
CFC Assistant

• Download Applications

                                                IMPORTANT NOTE 

Our 2010 application “window” starts Monday, February 15 through Monday, March 8.  The Application Review Committee meets a week after the closeout on March 16 to officially screen your application.  This is a short timeline.

PRESCREEN:  As a courtesy, the CFC Office will prescreen your application if we receive it by Monday, March 1.  Thus, we strongly recommend you begin putting your application together now because of the short timeline this year between the closeout on March 8 and the Application Review Committee meeting on March 17.  By working on your application now, you will be able to mail or hand carry it to arrive on or near the first day of the application “window,” February 15, 2010.  Again, applications received between February 15 and March 1 will be prescreened by the CFC Office.  You will have an opportunity to make corrections, if needed.  We will notify you by email if there is an error.

NO PRESCREEN:   However, applications received between March 2 and the March 8 closeout will not receive the courtesy prescreening unless time permits.  Thus, it is possible that your application will be presented to the Application Review Committee “as is.”  If there is a problem that disqualifies your agency, it will not be caught before the application meets the Committee and you will not have an opportunity to correct it.   Our short time frame this year necessitates this, so we are making the application package available early so that you can get a head start.